Privacy Policy
DMAGNES LTD Privacy Policy
Name: DMAGNES LTD (company number 15208634)
Address: 124 City Road, London, United Kingdom, EC1V 2NX
E-mail- gdpr@dmagnes.com
ICO Registration Number: ZB612008
We prioritize the privacy of our candidates, clients, and website users. The specific Dmagnes LTD entity that manages your data will vary based on the services we provide to you, as detailed below.
Our goal is to ensure a safe and secure experience for our users. Rest assured that any information you share with us, or that we gather from different channels (like our website, written communications including emails, discussions or face-to-face interactions with our consultants, or across our global offices and websites) will strictly adhere to the intentions laid out in this Privacy Policy.
This Privacy Policy is designed to clarify the kind of personal data we gather, the reasons we do so, and how it's processed. Furthermore, this policy ensures we maintain transparency in line with the UK GDPR and any other relevant laws.
Your personal data's safety is paramount to us. This privacy policy elucidates how Dmagnes LTD handles and safeguards personal data related to:
• Candidates who enlist with us for positions we oversee for other employers, for roles within Dmagnes LTD, or those sourced via our website, job boards, social platforms, and other channels;
• Aspiring candidates;
• Corporate contacts within our clientele and suppliers; and
• Our website users.
Hereafter referred to as "you."
Moreover, this policy provides insights into your privacy entitlements, including the right to contest our data processing actions. For reaching out to us, please refer to the 'How to contact us' section within this policy.
Candidate Information
When you enlist with us as a candidate for job-seeking services, you supply, and we handle, your personal data. This might encompass your name, contact details, CV details, present benefits, and aspirations regarding upcoming positions. In situations allowed by law, we might also gather data related to your health (like information on disabilities to make suitable workplace adjustments), diversity details such as race, ethnicity, sexual orientation, and religion (to monitor equal opportunities), and specifics on any unspent criminal convictions when mandated by a client or if you're seeking a position with us.
Interacting with our website, clicking on email links sent by us, opening or forwarding those emails, or subscribing to job notifications and other content from us also results in the collection of your personal data.
We further acquire data about you from third-party sources, including:
• References when a job offer is extended to you;
• Past employers for employment date verification;
• Educational bodies to validate your academic credentials;
• The Disclosure and Barring Service or Disclosure Scotland when necessary to pull details of any unspent criminal convictions;
• Credit agencies if evaluating your financial standing becomes imperative;
• Public platforms such as LinkedIn and other social media to enrich the data we have on you, aiding us in pinpointing roles that better fit you;
• Clients to whom we've shared your CV, those who've engaged you in the job application process, or those who've offered feedback on your CV.
Potential Candidates
We gather information about you, including your name, contact details, and professional background from publicly accessible sources like LinkedIn and other social media platforms. This helps us reach out if we believe you might be interested in our job-seeking services in the future. these third parties are also GDPR compliant and that you have the right to access and use the data they provide. Your data might also be sourced from a recommendation by another candidate or employer.
Potential Business Partners
To foster business relationships with your organization, we collect information about your contact details and your professional role.
Website or App Users
We collect personal data, such as your IP address and device-related information, essential for delivering our online content. Additionally, we track your interactions on our website or apps, like the pages you browse. If you reach out to us, the nature of your inquiry is also logged. We employ cookies and analogous technologies for many of these data collections, and our cookie policy, available on our website, offers more details.
Clients
We gather personal information including your name, professional title, and contact details. We also track our communications with you, noting if you've engaged with emails, newsletters, or other content we've forwarded. Feedback you offer regarding our candidates is also recorded.
Should you share information about a candidate (e.g., verifying their previous employment or providing a reference), we will record the personal data you offer about that individual and might source your details from the candidate.
We might also gather data about you from public sources like LinkedIn or other social media platforms, or if you've participated in events we've hosted or ones where event organizers have shared attendee details with us.
Vendors
Your name and contact details are typically gathered as the primary point of contact for your company.
Sharing Your Personal Data
At times, for a productive collaboration, it's essential for you to share personal data with us. If you withhold the requested personal data, it may hinder our ability to extend our services to you.
Utilizing Your Personal Data
Candidates
We leverage your personal data to:
• Assist you in job-seeking;
• Engage in correspondence with you;
• Facilitate CV uploads and job applications;
• Craft a tailored candidate profile for you;
• Oversee equality and diversity measures;
• Offer guidance on interviews and salary;
• Deliver direct marketing, updating you on job vacancies, sector insights, events, offers, contests, and other pertinent content in sync with your marketing preferences.
Potential Candidates and Business Partners
We utilize your personal data to:
• Contact you to gauge your interest in our services;
• Ascertain how our services might benefit you and if you would be inclined to use them.
Website or App Users
We deploy your personal data to:
• Enhance and tailor your experience while navigating our website or apps; and
• Customize the advertisements you receive from us.
Clients
We harness your personal data to:
• Offer recruitment services tailored for you;
• Engage in communications with you;
• Understand your feedback on our offerings via client satisfaction surveys, aiding in service refinement and introduction of new services;
• Uphold our professional relationship with you;
• Address your queries when you reach out to us;
• Honor our contractual commitments to you;
• Uphold, exercise, or protect legal rights; and
• Cater to direct marketing objectives.
Vendors
We utilize your personal data to:
• Engage in communications with you;
• Foster and maintain our professional relationship;
• Respond to your queries when you reach out;
• Meet our contractual commitments to you;
• Defend, exert, or uphold legal rights; and
• Serve direct marketing agendas.
You can opt out of our marketing communications by using the unsubscribe options provided in the messages we send or by reaching out to us directly.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting gdpr@dmagnes.com
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest
How We Store and Process Your Personal Information
Your information is securely stored.
•For the purpose of collecting and processing data, we are using Zoho Tools. Please review Zoho Privacy Policy here (Zoho Privacy Policy).
For data collection, processing and communication purposes we use Calendly (Calendly Privacy Policy) and G Suite. Your data is safely stored in a secure encrypted database on Google Cloud. (Google Cloud GDPR Policy).
Third Party Collaborations
For candidates, we provide your personal data to clients who have job openings that align with your interests.
Additionally, certain required functions and services are performed by our third-party partners. Such services include:
• Checking references from past employers;
• Confirming educational credentials;
• Performing required background checks;
• Validating the accuracy of your information using third-party databases;
• Undertaking skills or personality assessments;
• Storing our data;
• Giving us expert advice;
• Analyzing our data;
• Testing and refining our IT systems;
• Coordinating surveys or contests on our behalf;
• Assisting in our communications with you;
• Undertaking research and other forms of direct marketing initiatives.
We mandate a strict confidentiality and data protection clause for all our third-party partners. If personal data needs to be transferred outside the EEA, we ensure necessary protective measures, like the Model Clauses, are adopted.
Additional Sharing
We may also release your personal data:
• When legally mandated;
• To police, regulatory bodies, or other public authorities;
• To potential buyers or business partners in the case of organizational changes such as mergers or acquisitions.
Data Security Measures
We utilize stringent technical and organizational strategies to shield your personal datafrom unintentional or illegal harm, alterations, unauthorized revelations, or access. Only select staff and third-party collaborators can access personal data when necessary, and they're bound by confidentiality agreements.
Data Retention Duration
We will store your personal data for the necessary duration to achieve the purpose for which it was gathered. For instance, for candidates, we retain your information throughout our professional relationship and even afterwards, as we might assist you multiple times throughout your career journey.
The length of time we retain certain data varies. The duration depends on the nature of the data, our reasons for processing, and other vital factors, including potential risks from unauthorized access.
For direct marketing, we will process your details until you ask us to stop, and a short while after to ensure compliance. We also maintain a record of your request to respect it in the future.
Your Data Rights
Under EU and UK data protection regulations, you possess various rights. These encompass the right to obtain a copy of your data, ask for corrections, deletion, or limited processing; and to get the data you've given to us for legal purposes or with consent in a specific digital format. You can also request this data to be shared with another entity.
Moreover, under certain conditions, you can challenge the processing of your details, especially if we don't need to process them for legal obligations or for marketing.
There might be restrictions to these rights in situations where, for example, adhering to your request might disclose someone else’s personal data, or if it infringes upon someone’s rights, including ours. If your request meets such exceptions, we will inform you about the reasons.
Your Data Protection Privileges
Under prevailing data protection regulations, you are entitled to the following:
Access Right: You can request copies of the personal data we hold about you.
Right to Correct: If you believe we have incorrect or incomplete personal data about you, you can request corrections or completion.
Right to Delete: In specific situations, you have the privilege to request the deletion of your personal data from our records.
Right to Limit Processing: Under certain conditions, you can request a limitation on how we process your personal data.
Right to Oppose: In some scenarios, you can contest the manner in which we handle your personal data.
Data Transfer Right: You can request that we relay the personal data you've shared with us to another entity or return it to you, under certain conditions.
There's no fee for asserting these rights. Should you make an appeal, we are committed to replying within 30 days.
Data Breach: Protecting the security and confidentiality of our users' data is of utmost importance to us. In the unfortunate event of a data breach, we are committed to taking appropriate actions in accordance with legal requirements and best practices. Should a breach occur, we will promptly assess the nature and scope of the breach. Affected individuals will be notified within 72 hours of our becoming aware of the breach, as mandated by the GDPR. This notification will provide detailed information about the nature of the breach, the data that was compromised, steps we are taking to mitigate the effects, and recommended actions for users to protect themselves. We will also report the breach to relevant supervisory authorities as required. In addition, we will take steps to prevent such incidents in the future and continuously update our security measures in response to evolving threats.
Getting in Touch
Acting on Your Rights
Should you wish to utilize any of the above rights, rescind consent to our data processing, or discontinue receiving our marketing communications:
• Email us at: gdpr@dmagnes.com
Queries and Grievances
For any inquiries regarding our privacy guidelines or if you have reservations about how we manage your personal data, or wish to file a complaint, direct your emails to: gdpr@dmagnes.com
Should you have lingering issues, and if you reside or are employed in the UK, or suspect a data breach in the UK, you're entitled to approach the UK Information Commissioner’s Office:
Telephone: 0303 123 1113
Website: UK ICO Website
Postal Address:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
For those situated or working outside the UK or having issues pertaining to activities outside the UK, it might be preferable to communicate with an alternate supervisory entity. An index of pertinent authorities in the EEA is available upon request.
Updates to Our Privacy Policy
Our privacy policy are subject to change. Whenever alterations are made, we will announce them on this platform.
Last time updated 21/10/2023
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